Submit an Event

In order to better serve you, all rooms must be booked with at least a 48-hour notice. No changes accepted after that. If you have any questions with the event set-up form, please contact Facilities at 406-791-5289. This form is for event set-up only. Contact Food Service at 406-791-5257 and Information Services at 406-791-5326 prior to filling out this form to arrange food, technology, and sound support. No event is final until you receive a confirmation.
Name of Event*
Date of Event
Date Format: MM slash DD slash YYYY
Event Start Time*

HH :

MM
Event End Time*

HH :

MM
Set-up Time*

HH :

MM
Tear Down Time*

HH :

MM
Number Expected*
Requested Rooms*
Hold shift to select multiple rooms.
Event Contact Name*
Must be present during the event and provide a cell phone number.
First Last
Cell Phone Number
Email*
Today's Date*
Date Format: MM slash DD slash YYYY
Detailed Description of Layout
Please note North, South, East, or West on your diagram. Remember to include Food Service and Information Services requirements in the total count.
File
Upload a word/PDF document of your layout
Drop files here or
Event Set-Up Checklist
* All are required to submit form. Please enter 0 if none are requested.
Trash Cans #*
Round Tables #*
8ft Rectangular Tables*
Including food tables
Chairs #*
Chairs are what is designated for that building. UC Center chairs are for the conference room only.
Podium*
- Yes
- No
Portable Speakers*
Information Services (IS) provides sound equipment.
- Yes
- No
Microphone(s) #*
Facilities have one cordless microphone and no lapel mics
Coat Rack(s) #*
Decorations*
Must have prior approval by Facilities. Removal is the responsibility of the person booking the event.
- Yes
- No
Stage*
- Yes
- No
Dry Erase Boards #*
Classrooms Only
Other
Specify
Requesting Food Services?*
If yes, contact Caterina "Cat" deLandro, Food Service Director/Pioneer Colleges Caterers at 406-791-5257 or cat.delandro@uprovidence.edu.
- Yes
- No
Requesting Information Services?*
Computer, Skype, sound system, etc.

If yes, contact the Service Desk at 406-791-5326 or servicedesk@uprovidence.edu.
- Yes
- No
*
Event set-up require a 24-hour cancellation notification, otherwise, a fee will be charged. If you need to cancel your event set-up, contact Facilities at 406-791-5289.
For internal meetings, you may be asked to reschedule to a different room so that we can serve our community and outside events. You will be contacted by Facilities with the information you provided above ASAP to find solutions for your event.
For external events, the booker must supply catering requirements.
You agree and acknowledge the statements above.
Captcha

Library - Internal use only, occupancy TBD
Library JWC - Occupancy TBD
Lower Student Center - Internal use only, occupancy TBD
Large Career Center Meeting Room - Internal use only, occupancy 12 as is
Small Career Center Meeting Room - Internal use only, occupancy 8 as is
Upper Student Center (cafeteria) - Occupancy TBD
Student Center Lounge - Internal use only, occupancy TBD
UC Classroom - Occupancy 28 as is
UC Lecture Room - Occupancy 60 as is
Argo Central Meeting room - Internal use only, occupancy 12 as is
UC 259 Conference Room - Internal use only, occupancy 12 as is
Providence Hall Conference Room - Internal use only, occupancy 10 as is
Science Amphitheatre - Internal use only, occupancy 50 as is
Emilie Hall Lounge - Internal use only, occupancy TBD
Argo Hall Commons - Internal use only, occupancy TBD
Art Building - Internal use only, occupancy TBD
UP Rec Center - Internal or camp use only, occupancy TBD
Soccer Field - Internal or camp use only, occupancy TBD
Grounds/Parking Lots - Occupancy TBD
Argo Hall Apts. - Internal or camp use only, (0-35 Apts.) (0-140 Beds)
Sikora Hall Apts. - Internal or camp use only, (0-12 Apts.) (0-32 Beds)
Sister Rita Hall Apts. - Internal or camp use only, (0-12 Apts.) (0-36 Beds)
Emilie Hall Dorms - Internal or camp use only, (0-60 Dorms) (0-120 Beds)
Chapel - Occupancy 300 as is
Founders Conference Room - Occupancy 24 max
Providence Forum - Occupancy 200 max
Fireside Conference Room - Occupancy 70 max
Theatre Auditorium - Occupancy 260 as is
Theatre Lobby - Occupancy 30 as is
Theatre Band Room - Occupancy 30 as is
UPUC Conference Room - Occupancy 700 max
UPUC Half Conference Room A/B- Occupancy 350max
Argo Concessions- Occupancy 40 as is
McLaughlin Gym - Occupancy 1700 max
UP Quad Area - Occupancy TBD
Wrestling Building Practice Room - Internal or camp only, occupancy 105 max

Event Set-Up Request Form