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About University of Providence

The University of Providence
is a four-year, private, Catholic liberal arts university with a main campus located in Great Falls, Montana offering both face-to-face and online programs. Founded by the Sisters of Providence in 1932, the University is sponsored by Providence Ministries. As part of the Providence Health System (PHS) the University continues to create academic programs to address current and future workforce needs for the healthcare system and industry. Guiding all Providence Ministries are the shared values of dignity, compassion, justice, excellence, and integrity.

Position Summary

This position is responsible for providing administrative and operational support in the clinical skills lab setting for the Medical Assistant (MA) Certificate Program in Washington, Oregon, Montana, and other states as the program expands. Major responsibilities include the initial set up of all new skills lab settings and maintenance of current skills lab settings in place. Additional responsibilities include ordering and restocking supplies, creating and maintaining training notebooks for current and new skills lab sites, including the training of all new faculty upon initial hire and annually thereafter. This position is responsible for working with organizational leadership to assist and coordinate student practicum experiences for each cohort and region. The MA Clinical Program Coordinator will also be responsible to ensure that all student clinical documents are updated and current in Verified Credentials. Additional opportunities include teaching both as faculty and a clinical skills lab hourly faculty in the clinical skills lab setting.


  • Works closely with the Program Director on key administrative and operational program functions in the clinical skills lab setting and student practicum experience to include assisting with organization preceptor training specific to individual site needs.
  • Responsible for the set-up of all new clinical skills lab sites to include maintenance and replication of the clinical skills lab notebook, ordering, organizing, and maintaining all inventory in each location under the guidance of the Program Director. Responsible to assist and coordinate student practicum experiences with the Program Director and organizational leadership This position will require a remote home or campus office and travel to the University, clinical skills lab, and practicum sites as indicated.
  • Teach one course per year in a lead faculty role to include supporting and directing hourly skills lab faculty assigned to the one course per year requirement.
  • Oversee Program Immersion needs to include but is not limited to compiling immersion packets.
  • Participate in all program immersions as assigned twice per year to include speaking and assistive support to the Program Director.
  • Works with organizational leadership to assist and coordinate student practicum experiences for each cohort and region.
  • Participate in all program graduations as assigned twice per year to include speaking and assistive support to the Program Director.
  • Works with the Program Director to facilitate training of all new faculty upon initial hire and annually thereafter.
  • Works with students to ensure immunizations, CPR/BLS, background checks, and drug screen are up-to-date in Verified Credentials.
  • Participate and provide support to the Program Director for all National Accreditation requirements to include, but not limited to, Advisory Board Meetings, Tracking Data, Graduate Surveys, Employer Surveys, and other duties as assigned.
  • Performs all duties in a manner which promotes team concept and reflects the University and PHS mission and philosophy.


Essential Position Competencies and Requirements

  • This position requires a minimum of an Associate Degree in a healthcare field preferable Medical Assistant.
  • Teaching experience in a classroom or healthcare facility teaching/training environment.
  • A current Medical assistant certification and in good standing, through a nationally recognized and accredited certifying agency such as the AAMA, AMCA, NHA, or NCCT. (The candidate will have 90 days from the date of hire, to earn their Medical Assistant Certification if they do not hold a current certification.)


  • A minimum of three years of full-time experience in a healthcare facility, with a minimum of one year of direct patient care required.
  • Experience in patient education, preferred.
  • Experience as a Medical Assistant lead, preferred.
  • Proficient computer skills and a working knowledge of software programs and communication methods is required; this includes Microsoft Office Suite (Word & PowerPoint).
  • Excellent written and oral communications skills is required.
  • Ability to work independently, with minimal supervision, excellent organization and time management skills are required.


  • Models a passionate commitment to the Mission, values, and work of the University of Providence through self-understanding, authenticity, and spiritual grounding and inspires others to bring forth their best.
  • Models high standards of honesty, integrity, trust, and ethical behavior.
  • Balances the Common Good with the needs of the most vulnerable in decision-making.
  • Delivers results by implementing with persistence, and follows through on both strategic and tactical objectives.
  • Ability to deal with ambiguity while driving for results.
  • Is reflective and instills trust through openness, respect, and honesty with others at all times.
  • Is nimble and flexible, and manages competing priorities effectively.
  • Provides superior customer service and motivates others to ensure the same customer-focused intensity.
  • Handles conflict effectively.
  • Proven ability to interact professionally with employees at all levels of the organization in a courteous and cooperative manner.
  • Demonstrated ability to communicate effectively verbally and in writing.
  • Ability to foster a cooperative and collaborative work environment.
  • Proficiency with automated and integrated software systems and Microsoft Office products.
  • Maintains strict confidentiality.


Position Details

Position Type: 
FTE: 1.0
FLSA: Exempt
Location: This position is mostly remote; however, applicants need to reside within commuting distance to Great Falls, Montana; Issaquah, Washington; or Portland, Oregon.

To apply, please send a cover letter, resume, UP application, and three professional references to hr.up@uprovidence.edu


Employment Application (PDF)
Summary of Benefits (PDF)

The University of Providence is a Catholic, student-centered, mission-focused university. For more information, please contact Human Resources at 406.791.5976.

For more information, please contact Human Resources