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COVID-19 – Residential Living and Student Engagement

UP COVID-19 Readiness and Resources

Residential Living and Student Engagement

Residential Life

Applications for student housing for spring 2021 were due October 15, 2020. Housing assignments will be sent to students from housing personnel, in November.

Students that are required to live on campus, who would like to be exempt from this policy, must fill out an exemption form. Exemption Form was due by October 15, 2020. Athletic scholarships can be affected by students who decide to live off campus without an approved exemption.

 

Students Who Live on Campus ONLY

  1. Select Move-In Time
  2. Send travel itinerary (to identify arrival day and time) to housing.up@uprovidence.edu
  3. Read and understand return to campus protocol.
  4. Once check-in date has been confirmed, identify start date of self-quarantine (10 days prior to travel back to the University campus)
  5. During self-quarantine period, complete daily symptom screening no later than 10am (Mountain Time) each day.
    1. Symptom screening MUST be submitted daily. The daily symptom survey will be required both while you are self-quarantining at home prior to your arrival on campus, and continually throughout the duration of the spring 2021 semester.
  6. Complete the Together as Argos Pledge
  7. Read and understand residential life agreement and addendum. This document will be required to be signed, upon arrival during the check-in process.
  8. Read and understand baseline testing protocol.

 

Students Who Do Not Live on Campus ONLY

  1. Read and understand return to campus protocol.
  2. Identify start date of self-quarantine (10 days prior to accessing a University facility)
  3. During self-quarantine period, complete daily symptom screening no later than 10am (Mountain Time) each day.
    1. Symptom screening MUST be submitted daily. The daily symptom survey will be required both while you are self-quarantining at home prior to your arrival on campus, and continually throughout the duration of the spring 2021 semester.
  4. Complete the Together as Argos Pledge
  5. Read and understand testing protocol.

For questions pertaining to residential life, please contact housing at 406-791-5225 or by emailing housing.up@uprovidence.edu.

 

Student Engagement

Listed below are the proposed restrictions and protocols for student engagement activities for the spring 2021 semester. The “phase” will be determined by the

“Phases of Operations” document located here.

 

Phase 1 Phase 2 Phase 3
Contact Tracing: Plan is explicit and pre-approved.

Sanitization: Plan is explicit and pre-approved.

Physical Distancing: Plan is explicit and pre-approved.

Approval Protocol: CTF only.

Contact Tracing: Plan adheres strictly to EOP guidelines.

Sanitization: Plan adheres strictly to EOP guidelines.

Physical Distancing: Plan adheres strictly to EOP guide-

lines.

Approval Protocol: VPSE, or designee.

Contact Tracing: Plan adheres to EOP guidelines.

Sanitization: Plan adheres to EOP guidelines.

Physical Distancing: Plan adheres to EOP guidelines.

Approval Protocol: Dean of Students

Group Activities

Any UP sanctioned student

gathering, including clubs and organizations.

Prohibited: No UP sanctioned recreational in-person group activities Small groups: (12 people or

less) may meet in areas with established COVID capacity to accommodate groups of this size.

Small groups: Permitted.

Large groups: Gatherings of less than 50 people are per- mitted with pre-approved

adherence to COVID protocol.

Recreation Opportunities

Any UP organized effort to

provide off-campus recreation for students.

Gear Rentals: Prohibited. Organized outings: Prohibited Local Partnerships: Prohibited Gear Rentals: Recreation equipment can be reserved and checked out of the Discovery Base Camp.

Local Partnerships: Student activity fee will cover admission and services offered by

local businesses and organizations.

Gear Rentals: Permitted.

Local Partnerships: Permitted.

Organized Outings: Local excursions such as day hikes will be organized by student life staff.

Virtual Experiences

Online social events and platforms for students.

Heavily emphasized. 3rd par- ty vendors and in-house use of IS resources are used to offer a dynamic student experience. Hybrid: 3rd party vendors and in-house use of IS resources are used to contribute to a dynamic student experience. Limited: Virtual experiences will be offered as a supplement to, or in conjunction

with, in-person student activities.

Recreational Travel

Offsite transportation provided for student excursions.

Prohibited: No UP sanctioned recreational travel.

Overnight lodging will not be

supported be the university.

Restricted: In-state transportation may be offered to students in support of recreation opportunities.

Carpooling allowed.

Support of overnight lodging requires pre-approval.

Scrutinized: Use of busses, distance traveled, lodging arrangements, etc. are permitted with pre-approved adherence to COVID protocol.

Carpooling allowed.

 

Overnight lodging may be supported be the university.

Common Spaces/Student Center Spaces

Public areas of the campus devoted to student use.

Closed to recreational programming and/or activities. Table games and group seating are removed. Stu-

dents are not to congregate in

these areas.

Restricted: Minimizing personal contact through the physical distance of furniture. Intentional: All furniture and recreational equipment, such as table games, will be selected in support of a safe and dynamic student experience.
Student Health Services

The University Health Center is located in the lower level of the Student Center and offers primary care – diagnostic procedures and treatment of common illnesses; preventive health care; minor musculoskeletal injuries; and immunizations. The center is staffed by a medical professional (including, but not limited to: nurse practitioner, physician assistant, or registered nurse).

All enrolled University students are eligible for services AT NO ADDITIONAL CHARGE. There may be a charge for services such as lab tests, vaccines and pharmacy. The health center will not provide third party billing services.

As an ambulatory health care facility on campus we encourage students to schedule an appointment to access care quickly and easily. Walk-ins will be accommodated. Visits are anticipated to take approximately 15 minutes. Contact the Health Center Nurse at 406-791-5231 to make an appointment. The Health Center is staffed Monday – Friday, 7:00am – 10:00 am. For any afterhours care or referral, students may contact 406-454-6973, as part of the Telehealth support option offered for the spring 2021 semester. Find out more about the primary care membership offered to every campus-based student for the spring 2021 semester at: https://www.alluvionhealth.org/direct-primary-care/. Student have been enrolled into this membership at no additional cost to the student, for the spring 2021 semester.

Quarantine

Quarantine Reference Manual

Being directed to quarantine is indicative of being in direct exposure to someone who tested positive for COVID-19. Quarantine typically lasts for a period of 14 days.

It is not permitted to leave quarantine housing before you are released from quarantine by the COVID Response Coordinator. If it is necessary to leave quarantine prior to the indicated release date, you must alert Residence Life (406.791.5225) and let them know of your planned departure. Note that you may NOT enter the residence halls or other campus buildings before your scheduled quarantine release date issued by the COVID Response Coordinator

Read the full Quarantine Reference Manual here, or see the bullets below.

In Your Quarantine Room
  • You are welcome to be mask-free while in your personal rooms with the door closed.
  • No one else is allowed in your room.
  • Follow the basic rules and guidelines of the residence halls.
  • Each resident may be issued a temporary electronic device if they do not have their own device. This device can be used for the purpose of completing required coursework.
  • A representative from Alluvion Health will be checking in with you (medically) daily during your time in quarantine. If, at any time, you would like to talk to a medical provider, you may contact Alluvion 24/7 and a medical professional will assist you. The number is 406-454-6973.
  • A representative from the Office of Mission Integration will check in with you (non-medically) frequently for the duration of your stay in quarantine. The intent of this contact is to offer support in any avenue of non-medical needs such as: spirituality, tutoring, counseling, etc. If you need support in the case of a personal emergency please contact 406-791-5261.
Outside Your Quarantine Room
  • You must wear a mask when you leave your room, to access any other area of the facility.
  • Visitors are NOT permitted to be in any area of the quarantine building.
  • Wash your hands often.
  • Do not leave toiletry items in the bathroom – take them with you to and from your room.
  • You may share the kitchen space, laundry space, and exercise space and equipment with other quarantined students while wearing a mask and maintaining physical distance of 6 feet or more. It is critically important to follow cleaning protocols by wiping down high touch surfaces when you enter an area and when you leave an area. You must wipe down exercise equipment with a sanitizing wipe prior to use of the equipment and again once your workout is complete.
  • Keep shared spaces clean.
  • Utilize exercise equipment in the common space of the building, as health permits.
  • Snacks and refreshments will be stocked in the shared kitchenette located on the main floor of the building. Please feel free to take items as needed.
Outside the Building
  • You may use the outdoor space by your building.
  • You should not leave the quarantine site or the designated outdoor space until you have been released from directed quarantine by the COVID Response Coordinator or unless it has been cleared with the Residence Life office.
  • In the case of medical appointments or emergencies, leaving the quarantine site is permitted. Please use proper precautions during your time away from campus.
Food, Mail, Laundry and Academics

Food

  • Food will be delivered to your building during normal meal times.
  • If you are quarantined your COVID coordinator will work with you on weekly meal orders during your check-in to your quarantine room.
  • Food deliveries from any entity other than food services is not permitted.

Mail

  • Mail will be delivered to your building during normal business hours.

Laundry

  • Laundry services are available in the quarantine facility. Please use the space as any other shared space, by wearing a mask and distancing from others, and wiping down high touch surfaces at the beginning and end of your personal use.

Academics

  • You will be required to attend classes virtually, if your health permits doing so.
  • Faculty will be notified of your inability to participate in any face-to-face courses, but we will not disclose the purpose for not attending.
Leaving Directed Quarantine
  • After 14 days, 24 hours symptom-free (without fever reducing medications), and with approval of the COVID Response Coordinator, you may return to normal activity at 8 a.m. the following day. At that time, you will be required to return to in-person classes.
  • When leaving your quarantine room, take all your items, place sheets and towels on the bed, place trash outside the door and leave the building fob, and room key on the desk in the room.
  • The COVID Response Coordinator will notify housing of your release date. Housing will have your student ID card reactivated for access to Argo Hall or will provide you your FOB for access to Emilie Hall to move back into your originally assigned residential room.
  • Personnel are available to assist you with your move from isolation to your originally assigned residential room. If you would like assistance, please call 406.781.0987.

Failure to follow these expectations will result in disciplinary action. It is your responsibility to contact Residential Life for any questions regarding these expectations.

Contact Information and Requesting Services

CONTACT INFORMATION

Housing:
Jeddie Herndon, Director of Residential Life – 406.791.5225
jeddie.herndon@uprovidence.edu   or   housing.up@uprovidence.edu

Academics:
Contact your professor or advisor (number typically found on syllabus)

Or

Contact your Academic Success Counselor (Twila 406-791-5988) (Hayley 406-791-5228) (Ellen 406-791-5987)

COVID or Medically Related Health Questions:
Alluvion Health
24/7 Medical Provider Contact – 406-454-6973
or

UP Health Clinic (Monday-Friday, 7:00am – 10:00am) – 406-791-5231

or
Head Athletic Trainer
Monica Thackery – 406.791.5937 or monica.thackery@uprovidence.edu

Courtney Rayfield – 406-791-5938 or courtney.rayfield@uprovidence.edu

Morgan Olsen – 406-791-5943 or morgan.olsen@uprovidence.edu

Brad Beffert – 406-791-5923 or brad.beffert@uprovidence.edu

Facilities / Maintenance:
Physical Plant – 406.791.5283

Tech Support:
Service Desk – 406.791.5326 or servicedesk@uprovidence.edu

Parent inquires and all else:
Dean of Students,
Jake Clark – 406.791.5230
jake.clark@uprovidence.edu

Emergencies:
911

Resident Assistant, Duty Phone:
406.781.0987

 

ROOM SERVICES AND NEEDS

Please let us know if you need any restocking of items for your room, including (but not limited to):

  • New towels
  • New bedding
  • Garbage bad liners
  • Dish soap
  • Toiletries

Likewise, if there are services of support that you need, please click here to let us know. Services include (but are not limited to):

  • Mental health support
  • Spiritual care
  • Academic support

 

MAINTENANCE REQUESTS AND NEEDS

https://www.uprovidence.edu/about/facility-rentals/

Have any issues or repairs needed to be addressed in your room? Contact Facilities and they will be glad to assist!

Emergency (non-medical): 406-791-5284

Non-medical, non-emergency: 406-791-5284

Isolation

Isolation Reference Manual

Being in isolation indicates that you have tested positive for COVID-19. Isolation lasts for at least 10 days. Before release, you must first be assessed and given authorization for release.

It is not permitted to leave isolation housing before you are released from isolation by the COVID Response Coordinator. If it is necessary to leave isolation prior to the indicated release date, you must alert Residence Life (406.791.5225) and let them know of your planned departure. Note that you may NOT enter the residence halls or other campus buildings before your scheduled release date by the COVID Response Coordinator.

Read the full Isolation Reference Manual here, or see the bullets below.

In Your Isolation Room
  • You are welcome to be mask-free while in your personal rooms with the door closed.
  • No one else is allowed in your room.
  • Follow the basic rules and guidelines of the residence halls.
  • Each resident may be issued a temporary electronic device if they do not have their own device. This device can be used for the purpose of completing required coursework.
  • A representative from Alluvion Health will be checking in with you (medically) daily during your time in isolation. If, at any time, you would like to talk to a medical provider, you may contact Alluvion 24/7 and a medical professional will assist you. The number is 406-454-6973.
  • A representative from the Office of Mission Integration will check in with you (non-medically) frequently for the duration of your stay in quarantine. The intent of this contact is to offer support in any avenue of non-medical needs such as: spirituality, tutoring, counseling, etc. If you need support in the case of a personal emergency please contact 406-791-5261.
  • Snacks and refreshments will be stocked in your assigned room; please help yourself to those items.
Outside Your Isolation Room
  • It is requested that you stay in your room for the duration of your time in isolation. The only exception for leaving your assigned room, would be for the use of laundry facilities in the building, or for the purpose of emergent medical appointments, or for medical emergencies.
  • You must wear a mask when you leave your room.
  • Visitors are NOT allowed.
  • Wash your hands often.
  • You may not gather in shared spaces, such as the lounge, with other students in isolation.
Outside Your Isolation Building
  • We understand that staying isolated and away from others is abnormal. Under the circumstances, it is in the best interest of you and others, to do so.
  • You may not leave the isolation site or the designated outdoor space until you have been released from directed isolation by the COVID Response Coordinator or unless it has been cleared with the Residential Life office.
Food, Mail, Laundry, and Academics

Food

  • Food will be delivered to your building during normal meal times.
  • If you are quarantined your COVID coordinator will work with you on weekly meal orders during your check-in to your quarantine room.
  • Food deliveries from any entity other than food services is not permitted.

Mail

  • Mail will be delivered to your building during normal business hours.

Laundry

  • Laundry services are available in the isolation facility. Please use the space as any other shared space, by wearing a mask and distancing from others, and wiping down high touch surfaces at the beginning and end of your personal use.

Academics

  • You will be required to attend classes virtually, if your health permits doing so.
  • Faculty will be notified of your inability to participate in any face-to-face courses, but we will not disclose the purpose for not attending.
Leaving Isolation
  • After 10 days, 24 hours symptom-free (without fever reducing medications), and with approval of the COVID Response Coordinator, you may return to normal activity at 8 a.m. the following day. At that time, you will be required to return to in-person classes.
  • When leaving your isolation room, take all your items, place sheets and towels on the bed, place trash outside the door.
  • The COVID Response Coordinator will notify housing of your release date. Housing will have your student ID card reactivated for access to Argo Hall or will provide you your FOB for access to Emilie Hall to move back into your originally assigned residential room.
  • Personnel are available to assist you with your move from isolation to your originally assigned residential room. If you would like assistance, please call 406.836.0672.

Failure to follow these expectations will result in disciplinary action. It is your responsibility to contact Residential Life for any questions regarding these expectations.

Contact Information and Requesting Services

CONTACT INFORMATION

Housing:
Jeddie Herndon, Director of Residential Life – 406.791.5225
jeddie.herndon@uprovidence.edu   or   housing.up@uprovidence.edu

Academics:
Contact your professor or advisor (number typically found on syllabus)

Or

Contact your Academic Success Counselor (Twila 406-791-5988) (Hayley 406-791-5228) (Ellen 406-791-5987)

COVID or Medically Related Health Questions:
Alluvion Health
24/7 Medical Provider Contact – 406-454-6973
or

UP Health Clinic (Monday-Friday, 7:00am – 10:00am) – 406-791-5231

or

Head Athletic Trainer
Monica Thackery – 406.791.5937 or monica.thackery@uprovidence.edu

Courtney Rayfield – 406-791-5938 or courtney.rayfield@uprovidence.edu

Morgan Olsen – 406-791-5943 or morgan.olsen@uprovidence.edu

Brad Beffert – 406-791-5923 or brad.beffert@uprovidence.edu

Facilities / Maintenance:
Physical Plant – 406.791.5283

Tech Support:
Service Desk – 406.791.5326 or servicedesk@uprovidence.edu

Parent inquires and all else:
Dean of Students,
Jake Clark – 406.791.5230
jake.clark@uprovidence.edu

Emergencies:
911

Resident Assistant, Duty Phone:
406.781.0987

 

ROOM SERVICES AND NEEDS

Please let us know if you need any restocking of items for your room, including (but not limited to):

  • New towels
  • New bedding
  • Garbage bad liners
  • Dish soap
  • Toiletries

Likewise, if there are services of support that you need, please click here to let us know. Services include (but are not limited to):

  • Mental health support
  • Spiritual care
  • Academic support

 

MAINTENANCE REQUESTS AND NEEDS

https://www.uprovidence.edu/about/facility-rentals/

Have any issues or repairs needed to be addressed in your room? Contact Facilities and they will be glad to assist!

Emergency (non-medical): 406-791-5284

Non-medical, non-emergency: 406-791-5284