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COVID-19 – Health & Wellness

UP COVID-19 Readiness and Resources

Health & Wellness

The following new policies and procedures are in effect for all students, employees, visitors, and vendors visiting the University of Providence’s 20th Street and Lewistown campuses, as well as remote locations.

“Clean In – Clean Out” Policy

Central to the tradition of Catholic Social Teaching is the understanding that community life entails both rights and responsibilities. It is the responsibility of everyone in our University community to ensure a safe and healthy environment for everyone. Mindful of this, the following community standards will be enforced:

When Entering a Campus Building
  • Hand sanitizer is to be utilized when entering buildings and facilities. Hand Sanitizer stations will be located near building entrances.
Classrooms
  • Students may not congregate or loiter classrooms outside of class time.
  • Upon entering a classroom space, the faculty member preparing for class is to disinfect the tables, chairs, computer workstation, and dry-erase markers in the space.
  • Upon exiting the classroom, the same process of sanitizing is to be followed.
  • Sanitizing products will be available in the classroom and stocked by the Facilities Department.
Meeting spaces and Conference Rooms
  • Upon entering a meeting space or conference facility, the host of the meeting is to disinfect the tables, chairs, computer workstations, and dry-erase markers in the space (unless the task has already been accomplished by the room’s previous occupants or the Facilities Department.
  • Upon exiting the meeting space, the same process of sanitizing is to be followed.
  • Sanitizing products will be available in the meeting space and stocked by the Facilities Department.
Office Spaces & Break Rooms
  • Employees are required to regularly clean and sanitize high-touch work spaces and equipment through all phases of the Governor’s Reopening Plan.  All exposed hard surfaces such as work counters, tables, desks, chairs, etc. must be sanitized after each visitor.  Equipment and tool handles must be sanitized after each use.  Cleaning supplies will be provided by the Facilities department.
  • Use of break rooms and common areas will only be allowed if users can maintain social distancing. Upon exit of these areas, users must clean surfaces and leave room disinfected for the next use.  These spaces will also be cleaned and disinfected nightly by custodial staff.
Publicly Shared Computers and Technology
  • In the event that you do need to share equipment, Information Services requires sanitizing all surfaces before and after you are in an area. This includes keyboards, mice, monitor screens, countertops, and chairs.
  • Wear a mask and use hand sanitizer when using a publicly shared computer system.
  • Refer to Information Services for more information.
Publicly Shared Office Supplies
  • Publicly share office supplies include dry erase markers and erasers, pens, pencils, pencil sharpeners, staplers, hole punches, paper cutters, scissors, rulers, etc.
  • All shared office supplies must be sanitized regularly by the departments which utilize them or make them available to others.
  • Hand sanitizer is to be used by patrons before and after use of shared items.
  • Some previously available supplies may no longer be available. Plan accordingly.
Work Tables, Study Tables, Library Work Stations
  • Social distancing is to be enforced when utilizing work tables, study tables, or other work stations (such as in the University Library)
  • Tables and chairs are to be sanitized before and after use.
  • Departmental cleaning measures will also be in effect in high traffic locations.
    • These cleaning measures do not replace personal cleaning efforts.
Weights, Fitness Equipment, Games, and Activities Equipment
  • Fitness and weight equipment, as well as games and other objects available for student activities must be sanitized with disinfecting wipes before and after each use.
  • Additional sanitizing measures will also be enforced by the Facilities Department and other relevant departments.
  • Be aware that many previously available games and activities equipment may have limited availability or may no longer be available for rental or use. For more information, inquire with the relevant campus office.
Residence Hall Rooms and Apartments

Though personal space, the maintenance of clean residence hall rooms and apartments are essential in the student fight against the spread of COVID-19.  Refer to Residential Life for suggestions and policies pertaining to sanitation measures and recommendations for you and your roommates to review.

Laundry Facilities
  • Campus Residents will disinfect washing machines and driers (machine tops, control buttons, and handles) as well as folding tables or counter spaces before and after each use.
  • Sanitizing products will be available in the laundry facility and stocked by the Facilities Department.
  • Campus residents may only use the laundry facility in their assigned residence hall (and if in Argo Hall, on their assigned floor). Taking laundry to other residence halls will not be permitted, unless otherwise permitted by the Director of Residential Life.
Mask Policy
1. Policy Overview

The University of Providence has implemented and will enforce a policy mandating that fabric or disposable surgical-style face masks be worn by employees, students, and visitors (1) when they are inside University facilities and vehicles and (2) when they are outdoors on campus and social distancing of at least six feet is not possible. The Mandatory Masking Policy has been reviewed and approved by the UP Coronavirus Task Force (UP CTF) and is effective until further notice.

For the purposes of this policy, a face covering is defined as any cloth face covering that covers the nose and mouth, and ties around the ears or the back of the head. It must be secured under the chin and fit snugly against the sides of the face. Bandanas and scarves are not acceptable.

The CDC recommends wearing face masks when people go out in public. The University of Providence supports this recommendation for the health, safety, and welfare of all persons on campus.

Individuals may remove masks only if (1) they are in their own enclosed private workspace with no one else present, (2) in their dorm room, or (3) while participating in activities in which a face mask cannot practically be worn, such as eating and drinking.

Face masks may not depict inappropriate wording or content, including (but not limited to): profanity, offensive language or symbols, nudity, drug references, etc. Those wearing such masks will be asked to leave campus.

2. Disability Accommodations Request

Face coverings are not required when:

  • A medical professional has advised that wearing a face covering may pose a health risk to the person wearing the covering or impair their breathing.
  • Wearing a face covering would create a safety risk to the person as determined by local, state, or federal regulators or workplace safety guidelines.
  • The person is physically unable to put on or remove the face covering without assistance.
  • The person has trouble breathing, is unconscious, or unable to remove the face covering without help.
  • The person is deaf or hard of hearing and uses facial and mouth movements as part of communication.
  • Babies and toddlers under age two (2) should never wear cloth face coverings due the risk of suffocation.
  • All children ages 5 years & up should wear a face covering unless medically directed to do otherwise.

Any student wishing to request a disability-related accommodation in connection with UP’s masking policy should contact the Dean of Students. Any employee wishing to request a disability-related accommodation in connection with UP’s masking policy should contact Melanie Houge in Human Resources: melanie.houge@uprovidence.edu.

3. Compliance

All members of the campus community are expected to comply with this policy.  Failure to comply may result in referral of a student to the Dean of Students for potential judicial action or subject an employee to disciplinary action through their supervisor through existing disciplinary processes.

The COVID-19 pandemic is a fluid situation.  This and other UP COVID-19 policies are subject to change at any time in UP’s sole discretion and/or consistent with updates and changes in recommendations and requirements from the CDC and other governmental authorities.

4. Employees (Faculty and Staff)

Provided Masks

The University will make masks available to employees appropriate to their on-campus responsibilities. All employees will receive one branded surgical-style fabric mask placed on their desk or delivered to their areas.

Mask Re-Use and Cleaning

Fabric masks should be washed and fully dried after each day’s wear. Appropriate cleaning of the mask is the responsibility of the individual.

Removing Your Mask

Employees may remove masks when inside University facilities only (1) when alone in an enclosed room and (2) while participating in activities in which a face mask cannot practically be worn, such as eating and drinking.

5. Students

Provided Masks

The University will make masks available to students. Students may also provide their own masks that comply with this policy. Detailed instructions regarding student mask distribution are forthcoming, in coordination with the Student Engagement Department and the UP Coronavirus Task Force.

Mask Re-Use and Cleaning

Fabric masks should be washed and fully dried after each day’s wear. Appropriate cleaning of the mask is the responsibility of the individual.

University Facilities (Other than Housing)

Students may remove masks when inside University facilities only (1) when alone in an enclosed room and (2) while participating in activities in which a face mask cannot practically be worn, such as eating and drinking.

On-Campus Housing Facilities

Students are not required to wear masks in their dorm rooms, but they are strongly encouraged to do so, particularly when others are present, unless they are participating in activities in which a face mask cannot practically be worn, such as eating and drinking, bathing, or sleeping.

Note, however, that students who are experiencing COVID-19 symptoms must notify the Dean of Students immediately and wear a mask in their dorm rooms while they wait for the test results.

Masks for Guests

Students must inform their guests that each guest must wear a mask that covers their nose and mouth while in University facilities, as required by this policy.  Each guest should be advised to bring their own mask. Remember that guests are not allowed in residence halls.

Accommodations for Medical Conditions

If a student indicates compliance with this Masks for Students policy is not possible due to medical reasons, the student should be referred to the Dean of Students to request an accommodation.

6. Visitors, Vendors, and Contractors

Masks for Visitors, Vendors, and Contractors

Visitors, vendors, and contractors must wear masks on campus and should be asked to bring their own. Refer to Facilities for more information

Physical Distancing

All persons on the University of Providence campus will be required to maintain a physical distance of at least six (6) feet from all other persons. In order to ensure fulfillment of this policy, the following procedures will be enacted:

  • Floor signage will delineate proper social distancing
  • Seating will be moved or removed from offices, lounges, meeting rooms, classrooms, etc.
    • In places where seating cannot be moved or removed, signage will mark some seating as unavailable.
  • Exterior doors will be assigned as entrance or exit only
  • Signage will be utilized in high traffic locations to maintain a proper flow of movement through buildings and/or offices.
Maximum Occupancies & Attendance

The following attendance and occupancy limits will be enforced at all In-person events, meetings, and gatherings, as well in large indoor locations (such as the Library complex, gymnasium, etc.)  In many locations (such as the Trinitas Chapel, certain meeting or conference rooms, the Academic Success Center, etc,) a smaller maximum occupancy may be in effect. When in doubt, maximum indoor occupancy is determined by the number of persons who can be in a space without being within 6 feet of another person in any direction. If that number is smaller than the maximum number of persons permitted in the chart below, then the smaller number is the maximum occupancy/attendance.

Shelter in PlacePhase 1Phase 2Phase 3
Meetings and gatherings are not permittedMeetings and gatherings may not exceed 10 personsMeetings and gatherings may not exceed 50 personsNo limit will be enforced, however the University will continue to demonstrate caution with large groups and practice health and safety protocols with enhanced cleaning, handwashing and social distancing

Virtual meetings via online platforms are to be encouraged whenever possible.

Maximum attendance for outdoor activities and events will be determined by the directives of the City-County Health Department.

Building Access

Access times for many buildings on campus may be reduced to ensure proper cleaning and sanitization.  Refer to posted business hours for more details. Refer to Facilities for more information.

In buildings with higher levels of foot traffic, access may be limited to certain doors, allowing other access points to be reserved for people exiting a building.

Follow signage at doors and throughout building corridors when entering or exiting a building or office space.

Reimagining Indoor Spaces (furniture and seating)

Many indoor spaces at the University of Providence will need to be “reimagined” so as to ensure social distancing and safe use of these spaces.  This may include:

  • Removing furniture/seating from spaces.
  • Creating distance between seating, computer stations, technology, resources, etc.
  • Establishing “building flows” (see Building Access, above.)
  • Limiting seating areas with signage, tape, ropes, etc.
  • Closing or limiting access to some locations
  • Increased signage
  • Demarcating queue lines (and social distances) with tape or other floor signage

University Employees and Work Studies: Please see “Human Resources” for policies pertaining specifically to employment