×

Thank you for visiting UP! You are using an outdated & unsafe browser. Please select a different browser for a safer and better optimized version of our website.

UP-Color-Icon Bitmap UP-Color-Vertical UP-WhiteonBlue-Horizontal UP-WhiteonBlue-Vertical Path 🎨 Color event Combined Shape Shape 🎨 Color 🎨 Color 🎨 Color 🎨 Color 🎨 Color 🎨 Color 🎨 color 🎨 color search icon copy 🎨 Color Upload 🎨 Color NHVTRINJDEMDDCMACTHIAKFLMENYPAVAWVOHINILWINCTNARMOGASCKYALLAMSIAMNOKTXNMKSNESDNDWYMTCOUTAZNVORWAIDCAMI

COVID-19 – Academics

UP COVID-19 Readiness and Resources

Academics

The following are guidelines for our plan to re-open the campus to face-to-face, hybrid, and fully online classes for spring 2021 and beyond.

Rationale and Summer Preparations

When building a plan to move to face-to-face instruction this spring, the following ideals and principles drove the decisions of faculty of the office of the Provost:

  • Our top priority in every class is cultivating a true learning community in which each member has every opportunity to participate fully in a robust and honest quest for truth.
  • The impact of learning environments and resources on vulnerable student populations is top priority when considering how to deliver course content.
  • The impact of teaching and working environments on vulnerable faculty populations (or those with vulnerable family members) will be considered in making decisions about course delivery.
  • The university community will embrace a culture of “my brother’s keeper” (a culture of caring for one another)—with appropriate signage throughout the campus—and wipe down their class-space at the end of the class. It is essential that we emphasize that this new culture is one of the best ways to keep the campus face-to-face classes viable.

Faculty members’ planning for spring classes includes a wide variety of class-delivery options, including:

  • Live Priority Courses depending upon faculty assessment of which courses must be face-to-face
  • Hybrid courses which can meet fewer days/week, freeing up classroom space if needed. Also sets up courses to be more prepared to move online if necessary
  • Synchronous online where students meet in real-time on a pre-arranged schedule
  • Asynchronous online where there are no live meeting times; courses are completed totally asynchronously
  • HyFlex which combines elements of all three:
    • Live traditional class – some students meet with faculty in classroom during class time
    • Synchronous online – some students meet with faculty and classroom students via Skype or other technology
    • Asynchronous online – Lectures/live sessions are captured for viewing asynchronously when needed
Spring Semester Classes
  • While the default is for face-to-face (F2F) education with appropriate health-related protocols, faculty and staff should plan to implement a hybrid mode of instruction for the foreseeable future.
  • Specific considerations should include numbers of people in classrooms, class length, traffic flow, face coverings, physical distancing, cough/sneeze etiquette, hand hygiene
  • For F2F courses, planning should include strict limits on numbers of attendees to facilitate physical distancing.
  • Faculty should adopt attendance and excuse policies that acknowledge and support students who become ill without creating barriers and without requiring unnecessary visits to health facilities for documentation of illness.
  • Faculty and students will be required to wipe down the computer, light switches, doorknobs, etc., following a “Clean-in, Clean-out” model.
Library
Hours of Operation

Monday – Friday: 7:00 am – 6:00 pm

General Policies

The following policies and procedures will be in effect:

  • The University Library will be closed to the general public (and reserved for the expressed use of University of Providence faculty, staff, and current students). University IDs will be required for Library access.
  • Throughout the Library offices listed above, university IDs will be required for Library access and to log into printers/copiers.
  • High touch surfaces (door handles, bathroom faucets, computers, keyboards, tables, chairs, bookshelves, welcome/reception desk, personal desks, public computers, equipment, and furniture, etc.) will be disinfected (as needed) or routinely throughout the day. Refer to Health & Wellness and Facilities for more information.
  • The water cooler, popcorn cart, coffee bar, and other food and beverage-based hospitality offerings will no longer be offered.
  • Furniture and resource materials throughout the Library will be removed as appropriate and/or configured for physical distancing. This includes the Academic Success Center, TRIO Center, and the Writing/critical Thinking Center and the STEM Center. Refer to Health & Wellness and Facilities for more information.
  • Study rooms will be on a reserve basis only. After each usage, rooms will be sanitized by library staff. To reserve a room, visit the Providence Library website.
  • The University Library, including the offices and centers housed therein, will enforce occupancy limits as determined by the State of Montana’s Phased COVID-19 response plan. Refer to Health & Wellness or Human Resources for more information.
Academic Success Center

The following policies and procedures will be in effect:

  • An entry point and exit will be clearly labeled for the ASC, creating a route for one way traffic.
Interaction between employees

Due to the physical limitations of the Academic Support Center office space, the following procedures will be enforced:

  • ASC staff will meet with no more than one other person at a time in their designated office spaces.
  • If meeting with more than one other person at a time, ASC staff will utilize a conference space which support proper social distancing (FOS or JWC). After each use, area will be sanitized by ASC Staff. Refer to Health & Wellness and Facilities for more information.
Interaction with students

Due to the physical limitations of the Academic Support Center office space, the following procedures will be enforced:

  • Student one-on-one appointments will be moved to Microsoft Team meetings when possible to maintain social distancing.
  • If a student visiting the ASC appears sick, they will be asked to reschedule appointment or move to a Team meeting.
Renew Wellness Center

The following policies and procedures will be in effect:

  • Teletherapy will continue to be used. Students will be encouraged to use this as needed.
  • If a student prefers to see counselor in their office, the student will remain out in waiting room until counselor comes out to get them.
  • Counselors will wear masks when outside their office, when in their office, a mask is optional. If students appear sick, they will be asked to either come back or do their appointment by Teletherapy.
  • After each visit, office chairs or areas the student has touched will be sanitized by renew staff. Refer to Health & Wellness and Facilities for more information.
Writing and Critical Thinking Center and Tutoring Centers

The following policies and procedures will be in effect:

  • Physical distancing between students and tutors will be required
    • Students and tutors may not sit close together
    • Students and tutors may not share or read from the same book, computer, smart device screen, hard copy assignment, etc.
      • For in-person sessions, students visiting the tutoring centers must upload or email an electronic copy of their assignment for the consultant to read during the session and bring a laptop or a hard copy of the draft for themselves.
      • Students may not use the computer in the centers; use is reserved for center tutors/staff only.
    • Within the centers, tables will be configured in compliance with the directives to maximize physical distancing. Refer to Health & Wellness and Facilities for more information.
    • Students seeking tutoring services in the tutoring centers will be encouraged to schedule a time through the online portal and can choose an in-person, synchronous online, or asynchronous online session. Schedule your appointment here.
    • Signs will instruct students seeking a walk-in appointment to enter the centers only if there is no other student currently in the center.
    • Tutoring staff will be instructed to include in each tutoring time slot time to sanitize tables and other high-touch surfaces including but not limited to doors, light switches, tables, armchairs, copy machine, etc. Refer to Health & Wellness and Facilities for more information.
    • Course-specific small group tutoring will be held either online or in a larger classroom reserved for that purpose so that physical distancing can be practiced.
      • Tutors and students participating in in-person sessions will disinfect high-touch surfaces at the conclusion of the session. Refer to Health & Wellness and Facilities for more information.
    • Weekly tutor training sessions will be held online in Collaborate.
    • Any group workshops offered by the tutoring centers will be held online in Collaborate.
24/7 Room
  • Access to the 24/7 area will now be limited to the library’s hours of operation. (See library hours of operation, posted above)
  • Computer and printer configuration in the 24/7 area will optimize physical distancing of six feet.
  • The area, including the machines in it, will be cleaned after each usage.
  • A total of four students will be able to use the 24/7 area during Library hours.
Veteran Center
Hours of Operation

Closed until spring.

General Policies

The following policies and procedures will be in effect for Veteran Center (located in Sullivan Hall):

  • The Center will limit the number of visitors/students in the Center at one time to four persons (three in the larger room, one in the smaller.)  Both rooms will be used in compliance with the social distancing requirements.
  • A coffer maker for community use, as well as all other food and beverage-based hospitality offerings, will no longer be offered.
  • Markers for the dry erasable board & community pens/pencils will be sanitized daily or after every use.

All visitors to the Veterans Center will be required to sign a check-in sheet at the center’s work-study desk.