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Event Set-Up Request Form

Event Set-Up Request Form

"*" indicates required fields

In order to better serve you, all rooms must be booked with at least a 48-hour notice. No changes accepted after that. If you have any questions with the event set-up form, please contact Facilities at 406-791-5289. This form is for event set-up only. Contact Food Service at 406-791-5257 and Information Services at 406-791-5326 prior to filling out this form to arrange food, technology, and sound support. No event is final until you receive a confirmation.

To cancel an event click here.
MM slash DD slash YYYY
Event Start Time*
:
Event End Time*
:
MM slash DD slash YYYY
Set-up Time*
:
Tear Down Time*
:
Requested Rooms*
Event Contact Name*
Must be present during the event and provide a cell phone number.
MM slash DD slash YYYY
Please note North, South, East, or West on your diagram. Remember to include Food Service and Information Services requirements in the total count.
Upload a word/PDF document of your layout
Drop files here or
Max. file size: 50 MB.
    * All are required to submit form. Please enter 0 if none are requested.
    Including food tables
    Chairs are what is designated for that building. UC Center chairs are for the conference room only.
    Podium*
    Portable Speakers*
    Information Services (IS) provides sound equipment.
    Facilities have one cordless microphone and no lapel mics
    Decorations*
    Must have prior approval by Facilities. Removal is the responsibility of the person booking the event.
    Stage*
    Classrooms Only
    Specify
    Requesting Food Services?*
    If yes, contact Caterina "Cat" deLandro, Food Service Director/Pioneer Colleges Caterers at 406-791-5257 or cat.delandro@uprovidence.edu.
    Requesting Information Services?*
    Computer, Skype, sound system, etc.

    If yes, contact the Service Desk at 406-791-5326 or servicedesk@uprovidence.edu.
    Event set-up require a 24-hour cancellation notification, otherwise, a fee will be charged. If you need to cancel your event set-up, contact Facilities at 406-791-5289. For internal meetings, you may be asked to reschedule to a different room so that we can serve our community and outside events. You will be contacted by Facilities with the information you provided above ASAP to find solutions for your event. For external events, the booker must supply catering requirements.*
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