Position Summary

The Database and Grants Program Manager (Program Manager), works with the Advancement team to set the strategic direction of University of Providence Philanthropy’s data management and grant management program implementation. As a key member of the Advancement team, the Program Manager is responsible for ensuring that database information and campus wide grant management are consistent, reliable, easy to use, visionary, and cost efficient. The Program Manager will initially oversee the implementation of a system wide donor relationship and management database and will ultimately oversee a wide range of information and grant facilitation services in support of University of Providence fundraising and grant writing operations.

The Program Manager reports to the Vice President of Advancement. Program Manager will be responsible for the Office’s philanthropic database conversion, constituent relationship and wealth screening, and campus wide grant management. He/she will manage the advancement office database, monitor relevant grant funding opportunities, and assist with the writing of grant proposals to foundations, corporations, and government agencies to seek funding for university wide philanthropic initiatives.

The Data and Grants Program Manager is responsible for identifying, researching, and analyzing prospects for major gift cultivation and solicitation. The Program Manager manages several fundraising initiatives, identifying and qualifying major donor prospects who have the propensity and capacity to support system wide initiatives. This specialized research and analysis facilitates the cultivation and solicitation of top prospects by the Vice President of Advancement, Alumni Relations & Annual Giving Program Manager, President of University of Providence, as well as Advancement Committee members.

The incumbent performs all duties in a manner that promotes University of Providence Mission, values, and philosophy. In all aspects, he/she serves as a role model for the values and mission of the organization.


  • Plan and execute strategies to identify sources of major gift support using creative research techniques and electronic search methodologies to ensure that system wide fundraising initiatives have sufficient prospects to meet fundraising goals.
  • Ensure that newly identified prospects are presented and assigned to fundraisers in a timely manner.
  • Provide high-level research on individuals, corporations, and foundations using a wide variety of biographical, organizational and financial sources including online database services, internet services, library and government sources and other external repositories of public information.
  • Analyze and synthesize accumulated information to assess financial capacity, philanthropic tendencies, giving propensity, and linkages to the higher education system.
  • Compose documents (profiles, biographies, project summaries) using style, grammar, and content appropriate to specific audiences.
  • Extract and communicate key information which helps to direct prospect research, cultivation and solicitation strategies.
  • Assists faculty and staff in the development of ideas with grant potential.
  • Researches and identifies potential grant funders.
  • Serves as a resource to others in grant development strategies.
  • Develops overall long and short term strategic direction for grants program.
  • In conjunction with appropriate UP faculty and staff, monitor all grants for program and fiscal compliance.
  • Facilitates and helps write challenging grants to appropriate funders.
  • Work closely with the VP of Advancement to organize and manage pertinent information related to UP prospects, alumni, donors, and connections.
  • Other duties as assigned

Education Requirements

Bachelor’s degree in related field; Master’s degree preferred

Desired Experience

  • Ability to interact effectively with staff, students, faculty, and alumni in a professional manner.
  • Exceptional oral and written communication skills.
  • Exceptional organizational skills.
  • Experience organizing data and grant related activities.
  • Excellent customer service abilities.
  • Demonstrate a commitment to the philosophy, mission, core values, and goals of the University Providence.
  • Minimum 5 – 10 years of experience in successful database, research, and grant management.
  • Demonstrated experience and success in database and constituent relationship management and grant writing for higher education.
  • Demonstrated experience in a mission driven higher education system.
  • Experience in and knowledge of higher education fundraising principles and best practices.
  • Intimate knowledge of the local community with ties to key constituents in and outside of Great Falls, Montana.
  • Experience working with faculty and staff in higher education preferred.
  • Experience working with philanthropic data and donor management systems preferred.
  • Experience with grant writing and grant management preferred.

To apply, please send cover letter, resume, UP application and three professional references to


Employment Application (PDF)

Summary of Benefits (PDF)

The University of Providence is a Catholic, student-centered, mission-focused university. For more information, please contact Human Resources at 406.791.5291.